SharePoint 2019 is a great platform to store and collaborate on documents and content. However, it is not just about the static content. Any business, small or large, depends on business processes. These business processes could range from simple document or form approvals to complicated processes, spanning multiple systems and applications, such as hiring business processes or purchase orders/financial transactions.
Historically, if you wanted to create a workflow in SharePoint, you had to either rely on workarounds, SharePoint Designer or 3rd party tools. However, there is a new tool on the market you need to pay attention to and that is Microsoft Flow.
Collaboration between platforms
Microsoft Flow is independent of SharePoint, but they are both tightly related. Firstly, they are both part of the Office 365 services and apps.
Additionally, Microsoft Flow is fully integrated into SharePoint lists and libraries. As so, any user can start building flows right from within Custom Lists and Modern SharePoint Document Libraries.
Microsoft Flow or SharePoint Designer?
SharePoint Designer is purely a SharePoint-specific tool. However, its workflow capability does not allow for easy interface with other applications. Also, creating a workflow in SharePoint Designer is not something one can do on Day 1. You really need to learn the syntax, all the quirks of SharePoint Designer and spend countless hours debugging and tweaking the code.
Microsoft Flow, on another hand, employs a graphical user interface that allows building workflows almost the same way you would be building them in Visio. What makes the Microsoft Flow unique is that your workflow can interact with other applications like MailChimp, DropBox, Twitter, SharePoint, and OneDrive.
Use Microsoft Flow to set up workflows for lists and libraries in SharePoint Online and OneDrive for Business. Microsoft Flow helps you automate common tasks between SharePoint and other Office365 and third-party services.
Both platforms operate on cloud. For this reason, they are both accessible with web browser or desktop, along with via mobile app.